Knowledge Base
Payments & Billing
Accepted payment methods, credit card surcharges, deposit requirements, NET 30 terms, and everything you need to know about paying for laboratory equipment.
Accepted Payment Methods
Legacy Lab Supplies accepts a variety of payment methods to accommodate the needs of research institutions, universities, hospitals, government agencies, and commercial buyers.
Credit Card
Visa, Mastercard, American Express. A 3% surcharge applies to orders of $500 or more.
ACH Bank Transfer
Direct bank-to-bank electronic transfer. No surcharge. Preferred for large orders.
Wire Transfer
Domestic and international wire transfers accepted. No surcharge.
Check
Company checks and cashier's checks. Orders ship after check clears.
Purchase Order
Accepted from qualified organizations with approved credit terms.
NET 30 Terms
Available to qualifying organizations after credit application approval.
Credit Card Surcharge
A 3% credit card processing surcharge applies to all credit card orders with a subtotal of $500 or more. Orders under $500 paid by credit card are not subject to a surcharge.
The surcharge appears as a separate line item on your invoice. To avoid the surcharge, consider paying via ACH, wire transfer, or check.
| Order Total | CC Surcharge | Example |
|---|---|---|
| Under $500 | None | $350 order = $350 total |
| $500 or more | 3% | $5,000 order = $5,150 total |
NET 30 Payment Terms
Qualified organizations can apply for NET 30 payment terms, which allow you to receive an invoice and pay within 30 days of the invoice date. This is ideal for institutions with established procurement cycles.
To Apply for NET 30
- 1Request a credit application from our sales team at sales@legacylabsupplies.com.
- 2Complete and return the application with trade references and banking information.
- 3Our team will review your application, typically within 3–5 business days.
- 4Once approved, NET 30 terms are applied to your account for future orders.
Deposit Requirements
Deposit requirements differ based on the product type and your order history with Legacy Lab Supplies.
Capital Equipment
First-time buyers are required to submit a 50% deposit before capital equipment orders are placed with the manufacturer. This applies to freezers, ovens, autoclaves, and other high-value instruments.
Returning customers with 3+ completed orders may qualify for a deposit waiver at our discretion.
Accessories & Parts
Accessories, replacement parts, and consumable supplies require 100% payment upfront before the order is processed. No exceptions.
This ensures fast processing and shipping for smaller items.
Invoicing
All invoices are generated through our accounting system and delivered via email in PDF format. Invoices include itemized product costs, shipping charges, and any applicable surcharges as separate line items. If you need a W-9, tax exemption certificate submission, or have billing questions, contact accounting@legacylabsupplies.com.
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Questions About Payment?
Our team can help with credit applications, payment arrangements, and billing inquiries.